Job opportunities

Administration Officer

We are looking for a proactive, self-motivated administrator with excellent attention to detail to join our growing team. The successful candidate will be an integral part of our friendly and supportive team, providing administrative support to the Chief Executive, Chief Operating Officer and the wider Luminus team.

You will need to be experienced in admin support; self-motivated; organised; excellent at prioritising a busy workload; have good attention to detail and have an interest in contributing to improving health and social care services in Surrey.

In return, you will be part of a team who are all passionate about hearing from local people, and that has a real say in developing health and social care services, liaising with senior professionals and clinicians to help deliver change for local people.

We can offer flexible working, a fun, supportive, well-organised team in a Guildford office location combined with home working. We offer 25 days leave (plus bank holidays) increasing after 2 years of service. We provide ongoing training and development and, most importantly, give you an opportunity to help improve health and social care services for local people.

Luminus is committed to equal opportunity and equitable access to support. We welcome applications from all our communities.

How to Apply:

Please read through the job description and person specification below.

To apply please send your CV and cover letter, outlining clearly how you meet our requirements, to [email protected] by Sunday 23 June (5pm).

ONLY applications that include a cover letter which demonstrates how you meet the person specification will be considered for the post. If you want to speak about this opportunity further, please email [email protected] with your name and phone number and we will arrange a call back.

Deadline for applications: Sunday 23 June (5pm)

Please note: depending on the volume of applications we receive for this post we may not be able to respond individually to all applications. Candidates will need to be available to attend a video call first round interview Tuesday 2 July, with potential second round interviews taking place Monday 8 July. We reserve the right close the application process before the deadline, so please apply early to avoid disappointment.

This role is a 25 hours per week permanent contract. Annual salary is £27,500.00 FTE (£18,333.00 pro rata).

Main Responsibilities

  • Providing administrative support to the management team, including diary management, setting up meetings and helping with papers and briefings for meetings that need to be prepared for.
  • Providing administrative support for key team meetings; finding dates, booking rooms, circulating papers and taking minutes.
  • Supporting the Operations Manager to oversee office maintenance, upkeep of office equipment and supplies as appropriate.
  • Providing support to the Operations Manager in the administration required for Public Board meetings.
  • Supporting with the regular updates of policies and procedures (including data protection; filing, retention and destruction of documents).
  • Providing general administrative support to the wider Luminus team, including processing expenses, DBS checks and reference checking.
  • Providing Helpdesk support, answering the phone and message taking when required.